Analyst, Contract Administration
West Hartford, CT, US, 06110-1328
Based in West Hartford, CT, Triumph Systems, Electronics and Controls is a leading independent aerospace system supplier for the commercial and military helicopter and business jet markets and employs approximately 500 employees. The Company’s key products and services include electronic engine controls, fuel metering units, main fuel pumps and environmental control systems for both the OE and aftermarket/spares end markets.
Responsibilities
Salary Range: $65,000 - $98,000/annual - Based on skills and experience
Position Overview
The Contract Administrator’s primary responsibilities are account management, customer point of contact, and overall administrative liaison.
Work Arrangement Details
•This position is on site in West Hartford, CT
•The West Hartford site operates in the Eastern time zone with core hours of 8am-5pm.
- Provide administration of OE, spares and overhaul and repair contracts for a diverse range of commercial and military customers both domestic and international.
•Complete order review, entry, acknowledgement, and process amendments.
•Initiates the Contract Review process by documenting the customer’s order and contract flow-down requirements and routes those requirements to the appropriate internal departments.
•Perform preliminary review and analysis of contract terms and conditions as well as conduct preliminary research of specific contract issues.
•Perform preliminary review of various contractually binding documents: MOU (Memorandum of Understanding), MOI (Memorandum of Intent), NDA (Non-Disclosure Agreement), and PIA (Proprietary Information Agreement) in coordination with Management.
•Ensure that the obligations of the contract are fulfilled throughout the duration of the contract. Conducts routine review of and response to customer contract demands in coordination with the Sales, Contracts and Customer Service groups.
•Interpret contract language and consult with management and corporate legal as needed for matters requiring legal interpretation.
•Ensure ERP sales order entry is complete, timely, and accurate.
•Maintain custody and order of all contractual documents.
•Maintains phone and written communication with customers relative to contract issues.
•Utilize customer portals to obtain purchase orders and schedules, enter commits and manage scorecards.
•Meet customer expectations and maintain strong customer relationships while focused on risk and cost control, to contribute to organizational profitability and success.
•Support Finance, Program Management, Engineering, and Compliance regarding contract matters, regulatory issues, government contracting, and commercial contracting.
•Assist in developing and implementing standard process and procedure of the contract administration function.
•Support monthly SIOP (Sales, Inventory and Operations Planning) meetings to ensure accurate part provisioning.
•Other duties as assigned.
Qualifications
Bachelor’s degree, plus 3-5 years of experience preferred.
•Extremely strong customer service skills, strong business acumen and positive attitude are required.
•High volume contract award environment. Fast-paced, multi-tasker with superior organization skills required.
•Advanced proficiency in Microsoft Office applications required – Excel Mastery is required.
•Strong written and verbal communication skills.
•Knowledge of JD Edwards ERP system strongly preferred.
Desired Knowledge, Skills & Abilities:
•Previous contract administration experience in the aerospace industry.
•FAR and government contracting experience and knowledge preferred.
Benefits:
- Comprehensive medical, dental and vision coverage with plan options that provide flexibility and choice (including telehealth options)
- Healthcare spending accounts
- Paid parental leave
- Paid/flexible time off in addition to paid company holidays
- 401(k) with company match
- Disability and life insurance
- Incentives and performance-based rewards
- Exciting growth and development opportunities empowered by our TRIUMPH Transformation and an entrepreneurial environment that encourages innovation and creativity
Work Environment and Physical Demands:
The work environment characteristics and physical demands described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit, talk, or hear. The employee frequently is required to stand, walk, and use hands to finger, handle, or feel objects, tools, or controls. The employee is occasionally required to reach with hands and arms: stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 50 pounds.