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Executive Assistant

Location: 

Redmond, WA, US, 98053

Business Unit:  Systems and Support
Function:  Business Management

Triumph Group designs, engineers, manufactures, repairs and overhauls a broad portfolio of aviation and industrial components, accessories, subassemblies, systems and aircraft structures. We partner with original equipment manufacturers (OEMs) and operators of commercial, regional, business and military aircraft worldwide, to provide products and services that solve their hardest problems. So whatever the part, component or complexity of assembly, Triumph is committed to quality, service and meeting the specialized needs of each customer.

Triumph participates at all levels of the aerospace supply chain – from single components, to complex systems, to aerospace structures and their contents. We provide solutions for the entire product life cycle of an aircraft – from raw material to aftermarket service. Our unique ability to integrate a broad range of products and capabilities is our competitive advantage.

Responsibilities

Position Summary:
The Executive Assistant will perform dedicated administrative duties for the Op-Co President and his Executive Management team. Work requires some analysis and use of initiative and independent judgment. Often called upon to interpret and communicate an executive's intent to other managers. May make contacts of a sensitive, complex, and confidential nature. Work under minimal supervision within short time frames.

 

Responsibilities:
• Support senior leaders by performing administrative work of complex nature including planning, coordinating, organizing and producing work that requires a high level of discretion and confidentiality.
• Management of calendars for multiple EMT members, including conflicts, priorities, recurring meeting rationalization, management of the daily and weekly schedules.
• Anticipate needs of key customers, and the ability to understand the organization, and who our key customers are, and how to best help them in working with the supported President and EMT members.
• Coordinate meetings, including off sites, customer visits, and external presentations.
• Special projects handling, examples are Org charts, handling confidential and non-routine information with sensitivity.
• Partner and coordinate with leaders on any key initiatives or special requests.
• Coordinate presentations, developed visuals, (includes formatting materials for presentations using PowerPoint, Word and Excel), disseminated information, developed agendas, and prepared notes of meetings.
• Compile and analyze data to prepare reports in support of Business Unit and Corporate requirements.  Ensure high data integrity and find solutions to resolve if errors are identified.
• Manage  schedules, arranging appointments, travel, meetings, conference calls, booking & approving travel, and submitting expense reports.
• Advanced level understanding regarding current office practices, policies, procedures, and services of department.
• Coordinate activities between departments and outside parties.
• Contact company personnel at all organizational levels to gather information on behalf of executive.
• May communicate on behalf of executive, must be able to determine most appropriate method of communication by assessing situation and applying judgment
• Must be able to coordinate and support payroll/timekeeping for the Seattle location.

Qualifications

Qualifications:

  • Minimum of a High School diploma or GED

• 3-5 years of administrative experience supporting executive leaders in a fast-paced work environment
• Ability to prioritize, plan, schedule and organize multiple events simultaneously according to importance or tasks assigned.
• Ability to interact and communicate effectively, tactfully and respectfully with others in all possible situations in both written and oral communication.
• Must be very organized and be able to multi-task and manage multiple things at once
• Strong written communication skills communicating with executive leaders
• Ability to provide support in the coordination of large events and activities.
• Advanced level skills in Microsoft Office products such as Excel, PowerPoint and Visio.


Pursuant to International Traffic Arms Regulations (“ITAR”) and the Export Administration Regulations (“EAR”), applicants for SELECT positions will be required to provide proof of U.S. Citizenship, U.S. Permanent Residence, or U.S. Immigration Status in order to meet the minimum qualifications for those select positions. All inquiries related to citizenship are asked solely to comply with ITAR and EAR export licensing requirements

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or disability.

Please be aware that the Company requires all employees to be vaccinated for COVID-19.  This position will require the successful candidate to obtain OR show proof of a vaccination.  The Company is an equal opportunity employer, and will provide reasonable accommodation to those individuals who are unable to be vaccinated consistent with federal, state, and local law.

Please contact us if you require assistance in applying for Triumph Group and we will provide reasonable accommodations via HRDepartment@triumphgroup.com. If you’d like more information on your EEO rights under the law, please click here


Nearest Major Market: Seattle
Nearest Secondary Market: Bellevue